January 8, 2021
Dear Brothers and Sisters in Christ,
We hope this letter finds you and your family well as we begin this New Year together.
We are writing today to inform you of the status of the CPC Leadership Restructuring Plan as approved and recommended by CPC’s Session in 2019. As you may recall, a portion of the plan includes transforming the Deacons from a deliberative Board into a Caring Team. While that transformation has begun, full implementation requires changes to CPC’s Bylaws as discussed at the 2020 Annual Congregational Meeting and two subsequent Town Halls. Based on feedback from those meetings, Session made some adjustments to proposed Bylaw language and established clear guidelines and accountability for the management of the new Care Fund, which replaced the Deacons Fund.
The Session also had set March 15, 2020, as the date for the Congregational Meeting to approve the revised Bylaw changes pertaining to the Deacons; however, the vote was indefinitely postponed due to COVID-19 restrictions. Now that congregation members can participate in congregational meetings remotely, the Session has decided to put the revised Bylaw changes before you for approval at our Annual Congregational Meeting on January 31, 2021. Details on these updates can be found below.
Please note that the vote will be to approve changes to Bylaws pertaining only to the ministry of the Deacons. While the Leadership Restructuring Plan includes changes to the size of Session and its relationship to the Pastor, Session decided to delay any action on those matters to a later date. We are excited about these new ways of organizing ourselves. Although they will most likely be unseen in the day to day life of our Church, we believe they will help us all as we work together in ministry for Christ.
We hope you will attend the January 31, 2021, Annual Congregational Meeting–either in person or by Zoom–to vote on the change to the Bylaws pertaining to the Deacons. If you have questions, please contact Elder Dan Marcus (firstname.lastname@example.org)
Together in Christ,
CPC Session Clerk
Rob Bromhead & Aaron McMillan
March 8, 2020
Brothers & Sisters in Christ;
Session would like to thank everyone who participated in the two Town Halls and those who provided additional input to the proposed CPC bylaw changes regarding the deacons. The questions, comments, and extended conversations with you as a congregation and as individual members revealed our church’s heart for being a body that seeks to serve Christ in the best way possible.
We are pleased to provide an update to the proposed CPC bylaws along with Session’s Care Fund Guidance. These documents reflect several key points provided by you. The proposed bylaws explicitly state that deacons shall be led by an ordained leader to reflect the special nature of the deacon ministry. Session’s approved version of the Care Fund Guidance ensure that deacons remain directly involved in Care Fund decisions, and that decisions are made with significant oversight and transparency. Further, Session will maintain oversight by requiring quarterly reports from the Care Fund Team via the Pastor.
We ask for all members to participate in the upcoming vote on the proposed CPC bylaws at our March 15 Congregational Meeting. We know that this process may seem long, but our Presbyterian tradition is designed such that God’s guidance can be discerned through the members of His body. We are grateful to all of you for helping shape our leadership to be effective in making Christ known.
In His Service, Your Session